January 14, 2026
JOB ANNOUNCEMENT
JOB TITLE: EXECUTIVE ASSISTANT TO THE SUPERINTENDENT AND COMMUNICATIONS SPECIALIST
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Chimacum School District
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School Year: 2025-26
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Reports to: Superintendent
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Bargaining Unit: Unrepresented
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Days Per Year: 260 (25 Days Vacation, Paid Holidays)
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Start Date: As soon as possible
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Wage Range (Salaries are stated as an estimate only. Actual salary is confirmed only upon hire/job offer.) $66,400 – 71,575 (Depending on previous school district experience)
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Note: Employees are paid the last working day of each month.
Position Description
This is a dynamic and rewarding central office position that works under the direct supervision of the Superintendent of schools. Flexibility, initiative, collaboration, creativity, organization, confidentiality, and leadership are essential to success in fulfilling the role. This position performs a wide array of ongoing and ad hoc duties as confidential Executive Assistant to the Superintendent, Human Resources support, school office staff support, district-wide and community communications.
Terms of Employment
Full-time hourly wage position working twelve months per year. General work hours are 40 hours per week, Monday-Friday. Employee may be required to modify work schedule and/or work overtime depending on employer needs. This position is entitled to medical benefits, vacation and sick leave.
ESSENTIAL JOB DUTIES
Confidential Executive Assistant to the Superintendent of Schools
- Provide administrative support to the superintendent of schools, to include greeting visitors, answering telephones, processing district mail, maintaining the superintendent’s calendar and confidential files
- Create purchase orders and process invoices for superintendent, human resources and school board via Skyward
- Collect district office credit card transactions and submit via Skyward
- Prepare agendas, minutes and other materials as required for meetings or district committees
- Prepare agendas and other materials as required for meetings of the board of directors, prepare the official board minutes and maintain board policy manuals
- Schedule and run Zoom meetings and upload Board meeting recordings to website
- Organize conference and travel arrangements as needed
- Volunteer Coordinator: process background checks; maintain volunteer list
- Process Out of District Transfer (CHOICE) Requests and maintain Homeschool records and prepare annual reports
- Check in with building admin assistants frequently and offer support
Communications Specialist
- District Webmaster - coordination, regular updates, liaison with website vendor
- District Social Media Coordinator - regular updates and monitoring
- District Communications - Develop and coordinate multimedia content, including written content, art, and photos
- Work with ESD 112 to produce newsletters and district marketing pieces
- Coordination and support of district communications
- Maintain district website relating to the board of directors, policies, interlocal agreements, yearly school district schedules, and district social media accounts
Human Resources Support
- Maintain the district’s electronic online application system (TalentEd) and provide assistance to administrators and applicants
- Prepare and post job advertisements; support applicants, monitor the application process and develop and run classified ads for employment postings
- Finalize pre and post hire paperwork, file preparation. Provide onboarding support for new employees and substitutes: assign training; absence management system; email and laptops and create ID badges and order nameplates or business cards (where applicable)
Minimum Qualifications
- High school diploma
- Demonstrate ability to carry out the work assignment with minimal supervision
- Demonstrate ability to troubleshoot and be self-driven
- Ability to work under pressure and meet deadlines
- Ability to maintain strict confidentiality
- Ability to present a positive district office public relations image to staff and patrons
- Demonstrate willingness to accept feedback related to job performance improvement
- Ability to learn and work with various computer programs: Microsoft Office, Outlook, Google Docs, online employment application program, district online training module, Substitute Online, Skyward, and Zoom
- Must be able to pass an Administrative Assistant Skills Test (Basic Office Skills, Data Entry, MS Word and Excel)
- Other duties as assigned
Certificates & Licenses:
- Valid Washington State Driver's License required.
- First Aid and CPR Certification may be required after hiring.
Clearances: Washington State Patrol and FBI Fingerprint Background clearance
Application Material Required
Go to https://www.csd49.org/Content2/employment-application to submit an online application. Complete online applications include: letter of interest, completed district application, resume, and three (3) letters of recommendation.
Questions? Please contact: Stephanie McCleary, HR Director
stephanie_mccleary@csd49.org or (360) 302-5894
Open Until Filled
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Working Conditions and Physical Demands
The environmental factors described here are representative of those that may be present in the workplace while the employee performs the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed primarily in an office environment and requires prolonged periods of sitting, some walking, and standing. Substantial telephone and in-person contact and requires the ability to communicate effectively.
The usual and customary methods of performing the job's functions requires the following physical demands: some lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. The job requires 70% sitting, 15% walking and 15% standing. The job is performed under minimal temperature variations, a generally hazard free environment, and in varying atmospheric conditions. Work environments during outreach events may include businesses, school districts, and industry worksites.
The district reserves the right to modify, interpret, or apply this job description in any way the district desires. This job description is illustrative and in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. The job requirements are subject to change within the district’s sole discretion to reasonably accommodate qualified disabled individuals.
Chimacum School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. The District provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
Civil Rights Coordinator: Stephanie McCleary stephanie_mccleary@csd49.org 360.302.5894
Section 504/ADA Coordinator: Sarah Walker sarah_walker@csd49.org 360.302.5823
Title IX Coordinator: Ryan Stevens ryan_stevens@csd49.org 360.302.5905
Chimacum School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services, and activities. Contact Sarah Walker at (360) 302-5823 for information regarding translation services or transitional bilingual education programs.
Chimacum School District is a smoke and drug free workplace which includes nicotine delivering devices.
About Chimacum Schools
Surrounded by farms and forests at the base of the Olympic Mountains and the edge of the Salish Sea, Chimacum Schools are the heart center of a proud and vibrant community in East Jefferson County. We offer a deeply rewarding work environment with dedicated colleagues, enriching professional development, community partnerships, and regionally competitive compensation. Chimacum provides PreK-12 students engaging place-based and hands-on learning, locally produced school lunches, and an invitation to educational innovation and support, among other amazing opportunities!
Chimacum provides PreK-12 students engaging place-based and hands-on learning, opportunities for accelerated learning like College in the High School coursework, locally produced school lunches, and an invitation to educational innovation and support, among other amazing professional opportunities.
The Chimacum Promise to our community is Every student is known by name, strength, and need, and aspires to learn, dream, and become. We are deeply dedicated to authentic collaborative practices and not fads to meet our students’ needs in the classroom setting, regardless of their academic, social, or behavioral differences.
OUR PURPOSE
To be a caring community for courageous learners
OUR PROMISE
Every student is known by name, strength, and need, and aspires to learn, dream, and become